Overview of Year 2000 Compliance Procedures

The Technology Committee is conducting an enterprise-wide analysis of our business regarding Year 2000 compliance. This analysis encompasses six areas:
1)
Infrastructure - mainframe, client/server and network hardware, and operating systems software
2)
Personal Computers - PC and Mac hardware and operating systems
3)
Applications Software - proprietary and off-the-shelf software
4)
Printing Operations - prepress and press systems
5)
Facilities - security, fire and telephone systems, office equipment
6)
External Entities - vendor/supplier compliance
The Technology Committee is using a three-step approach to assess the impact of the Year 2000 on each of the six areas:
1)
Identification - Determining what systems may be affected.
2)
Assessment - Reviewing the individual system to determine the appropriate course of action, such as renovation, replacement/upgrade or retirement.
3)
Testing & Correction - Implementing action plans to effect changes needed and performing system and application testing to assure compliance
The following addresses the current status of our preparedness project for the six areas:

1. Infrastructure

In 1997, we replaced and upgraded our client/server publishing system (the main system used in producing our clients’ newsletters) with state-of-the-art equipment. The system has been tested, and we believe that this new equipment and software is Year 2000 compliant.

In addition to our client/server system, FMC uses a mainframe system for certain internal operations and personalization options. Certain operations of this system are currently being converted to operate in a client/server environment. Systems are in the final testing and user training stages and are expected to go live within the next few weeks.

2. Personal Computers

Personal computers (including IBM compatible and Mac) are generally replaced on a three-year rolling basis. Testing of our approximately 250 personal computers has been completed and they are now substantially compliant.
 
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